Position Title: Corporate Services Officer (Property Management)
Classification: LE 4
Hours: Full time (36 hours and 45 minutes per week)
Location: Vienna, Austria
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Salary: EUR 53,182.32 (EUR 3,798.74 paid 14 times per year)
About the Department of Foreign Affairs and Trade
The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas.
The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.
About the position
The Corporate Services Officer (Property Management) is part of a team that ensures Embassy staff and the families of diplomatic officers can enjoy safe, secure and reliable office and home environments. This position takes a leading role in managing the Embassy’s residential property portfolio. The position coordinates the Embassy’s residential lease arrangements, negotiates directly with landlords and service providers, and provides day-to-day line management for junior team members.
The key responsibilities of the position include, but are not limited to:
- Provide advice and recommendations to management on matters relating to the Embassy’s property portfolio, including leases and other contractual arrangements
- Manage day-to-day property matters, including coordinating residential lease arrangements, ad hoc and regular repairs and maintenance, asset purchases and inventory and risk registers to ensure properties are well-maintained and fit for purpose
- Apply sound judgement and expertise to make decisions within set budget limits and in line with relevant guidelines and legislation
- Supervise and coordinate the workflow of a small team
- Liaise and negotiate with internal and external stakeholders (such as colleagues, landlords, suppliers, and tradespeople), on property portfolio issues, including resolving lease and contract non-compliance
- Maintain accurate property records and databases, and contribute to reporting as required
- Provide other corporate support duties as required
Qualifications/Experience
- Excellent written and oral communication skills in fluent English and German
- Demonstrated understanding of DFAT guidelines as well as relevant Australian and Austrian legislation, particularly in relation to property and financial management
- Ability to work independently within set limits, to meet deadlines and deliver outcomes
- Ability to supervise a small team, and to coordinate workflows with colleagues across the broader Corporate Services Section
- High levels of discretion and judgment, and demonstrated attention to detail
- Ability to build and maintain productive stakeholder relationships and networks
Application Selection Criteria
Applicants interested in this vacancy must submit a written statement in English, of no more than 750 words, telling us why you are the right person for this position.
Include why you are interested in the role, and how your skills, knowledge, experience and qualifications are applicable to the role. Make sure you read the key responsibilities of the position above and highlight some specific examples that will demonstrate your ability to perform in the role.
Applicants must also submit a resume which provides a summary of your employment history and details of your qualifications/experience that are relevant to this position.
Applications are sought from persons interested in employment at the Australian Embassy in Vienna as Locally Engaged Staff.
